Beach Downtown Business Improvement District
Board Agendas & Minutes
The Downtown Huntington Beach Business
Improvement District is a business organization, dedicated to enhancing the
downtown business environment by providing opportunities, service, information,
and encourages businesses to work together for their collective best interest.
It perpetuates the spirit, values and vision that a community must exercise in
order to achieve an exemplary life style.
BID Board Meeting Notes
Present: Connie, Lee,
Stephanie, Steve, Sue, Keith (for Aaron), Bill, Susie, Nicole, Lee &
Susie opened the meeting
Approval of Meeting Minutes-
Stephanie noticed a correction in the approval BID maintenance
memorandum. She wasn't sure if Tom 2nd the motion but was
sure it was not her. With the change was noted Steve motion to
approve the minutes of 05/19/09 meeting while Susie seconded that
Stephanie reported that there was $81,000.00 in the bank. Connie,
stated after the chili event deposit we now have $87,000 in the
bank. In October we billed the city $29,602.00 but only received
$19,600.00. The board agreed that Audra needs to bill the city for
the remainder of the balance of $9,900.00. Steve and Connie, noted
that the assessment funds budgeted are only paid out on what is
actually collected, and that was the shortfall.
A. 'Chili @ the
Beach' Father's Day Event- Connie reported $4,370. for
collected for tastes. Based on taste sales the board voted to give
Choc 58% of its taste sales totaling $2,800.00 to go to them. Connie
asked that out of the chili earnings we pay Karen for all her work
on the event. The board asked that Karen submit an invoice but
voted unanimously to give her $300.00. The Marketing Material &
printing came under budget by $431.00 so we will pull $300.00 from
B. BID Tri fold
reported that the tri fold is done just waiting for Steve @ UPS to
C. Karen SCN-
Susie reported that SCN is running much smoother with Karen on
Agreement- Bill reported that the vote was 6 yes with 1
absent. Friday is the last day to submit a bid. So far he has
received 8 bids & is meeting with a company tomorrow to receive
another one. The bids coming in have been a wide variety of pricing.
The company that does Bella Terra has a summer price of $13,600.00 a
month & winter price of $7,450.00. With 10 months on summer & 2
months winter schedule it would be $150,900.00 which is about 10%
under budget. The city would like to start a contract by July 1 but
it is not looking probable.
E. Image Ad Hoc
Sub Committee- Susie reported that the committee will be
wrapped up by the end of month & then vote.
Barbara (the popcorn lady) has donated her generators for the
last 2 years. We have 2 generators but we need 6. How many
generators do BID exhibitors use vs. the Farmers Market vendors use'
We were under the impression Barbara did not pay the weekly space
rental in exchange for her generators but she has for the past 2
years. One of her generators broke & it is going to cost about
$500.00 to fix which the board voted unanimously to pay for the
repair out the budget. The city chargers $125.00 a day to rent a
generator. Bill said he would collect the 2 generators from Lee &
store them until we can find storage for them.
Susie reported that we need a computer for the office. Susie
made a notion to take a $1,000.00 from the budget & purchase a
computer & the board seconded that notion. Have Audra figure what
line item the computer cost will come out of.
Steve reported that the city's scope study did not take other
cities when doing their analysis for free employee parking. With
1200 employees why aren't the employees required to park in their
one structure that they work in' Promenade parking structure is
currently at $9.00 a day city wants to increase it to $12.00 but
keep the hourly rate. A yearly pass will be divided into a beach
pass or parking structure passes for $150.00 & $300.00 for a combo
pass. collected. She wants to submit recommendations in writing on
the parking fee schedule so it will be added to the city meeting
agenda. The board put together a list of recommendations:
D. Member Request '
Susie received a request Member request(memo on file)
that he should not have to pay BID dues, if he was to change his
address to Costa Mesa. The board agreed that he would be unable to
do business in HB if he did that & voted unanimously he would still
have to pay BID dues.
E. 2009/10 Budget-
Lee suggested that the BID & Lions Club join together for the
Surf City Splash Jan. 1. Halloween is still a go but will be put on
the agenda to discuss reducing expenses. Stephanie suggested
we invest in holiday decorations for Main Street.
3:56 pm. Next meeting 07/21/09 @ 3:00 pm BID Office
Meeting Round Rules
*Respect each other's time: be on time
and stay for the entire meeting
conversations *State your position first then explain the point (agenda items)
*Help create a
nonjudgmental environment where ideas have value and creativity is encouraged
*Hold all non-agenda
items until the entire agenda has been addressed *Turn off cell phones
* The Bid President
will manage the discussion in order to achieve meetings goal