Beach Downtown Business Improvement District
Board Agendas & Minutes
The Downtown Huntington Beach Business
Improvement District is a business organization, dedicated to enhancing the
downtown business environment by providing opportunities, service, information,
and encourages businesses to work together for their collective best interest.
It perpetuates the spirit, values and vision that a community must exercise in
order to achieve an exemplary life style.
Present: Susie, Bill, Lee, Tom,
Sue, Stephanie, Keith (for Aaron), Nicole, Ron & Sue
Absent: Connie, Craig, &
Susie opened the meeting
Approval of Meeting Minutes- Susie motioned to approve the minutes from
08/25/09 meeting & Nicole seconded them.
Stephanie reported $13,000.00 in stewards was for the
ballards paid to the city. City Council wanted us to change our
budget to show $22k even though it was approved for $44k. BID is
refusing to change it so Stephanie changed the billing. $63k in the
bank & A/R is around $30k. Bill motioned to approve the financials &
Stephanie seconded them. Bill reported that the t-shirts the
maintenance people are wearing are the BID's t-shirts. The logo is
very colorful & is using of screens which are costing around
$490.00. Stephanie asked that a motion be passed to have the money
for the shirts be taken out of the BID marketing budget to pay for
the screens & film for the logo separation. Lee motions to approve
the funds to be taken from the marketing budget.
IV. Old Business
A. Maintenance Program-Bill
reported the streets are looking good! He passed around the
letter that went out to all the shop owners about the new porters
program. If you have a spill in front of your shop, call the BID
office to have someone come out to clean it. Still in the process of
streamlining the calls. Susie asked how Bella Terra handled it &
Keith believes the call is made to Security & they dispatch the
porters. Steam cleaning is done twice a week from Orange to PCH,
with Z park included. Lee said if Bill needed help with passing out
the letter about the porters to ask the Ambassadors. Susie has heard
some compliments from residence how nice it is looking downtown.
B. Art Walk- Susie
reported it is going good. Tomorrow they will walk from Art Center
to PCH looking for weather proof areas for artist to set up. Susie
spoke with Bob Koury about using the space behind the fountain which
he said they could. Sue said that space belongs to the city.
will start in January on the 3rd Wednesday of every
Harbor Distributors wants to give out taxi vouchers that would be
good for a ride home & a ride to your car in the morning. They will
be testing the vouchers St. Patrick's Day. Looking to do this for
big events & holidays.
D. SCN Update-
Susie reported that more restaurants were approved by the fire
department to set up in the food court area on Tuesdays. Coach wants
to bring both restaurants out beginning tonight. Susie wants the new
board to focus on rearranging SCN.
E. Salon Assessment- Sue
reported the assessment was approved for the salons. Salons will now
be billed on square footage & stylist will no longer be billed.
Stephanie had 3 suggestions for the committee. 1. The bylaws need to
be rewritten for next year. The bylaws that are in place are very
open for interpretation. 2. If you are elected to a seat you need to
be present to vote. No more proxies. Ron reported that there are
currently no proxies in the bylaws. 3. Ambassadors need to keep the
board abreast of changes & aware of event dates. Susie reported
that beginning next month the Chairman of the Ambassadors will be at
every board meeting.
Anjou- Susie reported
they will not be coming out but New Zealand will be back instead.
I. DTSP Update-
Sue has decided not to head committee. Bill addressed that he
believes the board should not take a stand on the DTSP but to inform
the BID members it impacts. Ron will put something together like an
outline since the DTSP is so overwhelming & be in communication with
Susie to go from there. City is cancelling parking validation. Out
of our 13 comments, 11 were approved. See Parking Fees Attachment.
Sue reported that city employees will no longer receive free parking
by flashing employee badge.
V. New Business
A. BID Board meaning of Marketing-
Susie reported that an email was sent out to board about
this & no one responded. Nobody remembers receiving this email.
B. 2009 Inaugural &
Installation Celebration Nov. 11 @ the Waterfront
Adjourned at 3:45 pm- Next Meeting October 20, 2009 @ 2:00pm
Meeting Round Rules
*Respect each other's time: be on time
and stay for the entire meeting
conversations *State your position first then explain the point (agenda items)
*Help create a
nonjudgmental environment where ideas have value and creativity is encouraged
*Hold all non-agenda
items until the entire agenda has been addressed *Turn off cell phones
* The Bid President
will manage the discussion in order to achieve meetings goal